BRIEF DESCRIPTION OF DUTIES: The incumbent reports directly to the Office Director in Office of
Acquisition and Assistance (OAA) and performs a range of acquisition functions from complete organization
of the post-award file to contract/agreement closeout. The incumbent performs administrative functions as
requested by the Office Director, OAA. The incumbent is responsible for creating and maintaining a variety of
spreadsheets for OAA. These duties include but are not limited to the active awards, implementing partners
contact information, procurement plan, workload data for OAA, etc. The incumbent will provide support to all
staff in OAA as needed, such as ordering supplies, preparing travel vouchers, and tracking documents sent for
clearance.
QUALIFICATION REQUIRED:
EDUCATION: Completion of the University Degree (fourteen years of education) in administration, business
or related subjects is required.
EXPERIENCE: Three years experience as a secretary, administrative assistant, technician, or other related
support function that would demonstrate capability to succeed in this position is required.
LANGUAGE: Level IV (fluent) Reading/Writing/Speaking in English and Urdu is required. These may be
tested during the recruitment process.
KNOWLEDGE: The incumbent must have good knowledge of business skills, English writing, mathematics
and general office management operations. Must be able to attain knowledge of acquisition policies and
procedures and be able to know mission and agency regulations.
ABILITIES & SKILLS: The incumbent must be proficient in MS Office Suite with keyboard data entry
skills. Must have strong organizational skills and ability to the do multitasking. Incumbent must have
analytical skills, oral and written communication ability in English language.
ADDITIONAL SELECTION CRITERIA:
1. Management will consider nepotism/conflict of interest, budget, and residency status in determining successful
candidacy.
2. Current employees serving a probationary period are not eligible to apply.
3. Current employees with an Overall Summary Rating of Needs Improvement or Unsatisfactory on their most recent
Employee Performance Report are not eligible to apply.
4. Applicants for the position must meet the required qualifications as advertised in the vacancy announcement.
5. Current employees who have voluntarily reassigned/promoted from one position to another are not eligible to apply
within six months from the effective date of the reassignment/promotion.
6. Current employees who have received any job related training are not eligible to apply in another section/agency
within six months from the effective date of the training.
7. Candidates need to indicate on the Application for Employment if any family member is working in the U.S.
Mission, Pakistan and, if so, in which section they are employed.
8. U. S. Mission Pakistan will not bear any travel expenses for testing, interviews, pre-employments clearances (if
selected) or relocating for joining.
TO APPLY:
Interested applicants must submit their duly completed DS-174 (Application for Employment as LE Staff). Applications
should be forwarded on the following email/mailing address. Applicants should clearly mark the position title or/and
vacancy announcement number they are applying for on the envelope. Applications can also be submitted by email at
FSNIslamabad@usaid.gov. While submitting through email, the Vacancy Announcement Number (e.g. 12-158) must
be mentioned in the subject line.
Acquisition and Assistance (OAA) and performs a range of acquisition functions from complete organization
of the post-award file to contract/agreement closeout. The incumbent performs administrative functions as
requested by the Office Director, OAA. The incumbent is responsible for creating and maintaining a variety of
spreadsheets for OAA. These duties include but are not limited to the active awards, implementing partners
contact information, procurement plan, workload data for OAA, etc. The incumbent will provide support to all
staff in OAA as needed, such as ordering supplies, preparing travel vouchers, and tracking documents sent for
clearance.
QUALIFICATION REQUIRED:
EDUCATION: Completion of the University Degree (fourteen years of education) in administration, business
or related subjects is required.
EXPERIENCE: Three years experience as a secretary, administrative assistant, technician, or other related
support function that would demonstrate capability to succeed in this position is required.
LANGUAGE: Level IV (fluent) Reading/Writing/Speaking in English and Urdu is required. These may be
tested during the recruitment process.
KNOWLEDGE: The incumbent must have good knowledge of business skills, English writing, mathematics
and general office management operations. Must be able to attain knowledge of acquisition policies and
procedures and be able to know mission and agency regulations.
ABILITIES & SKILLS: The incumbent must be proficient in MS Office Suite with keyboard data entry
skills. Must have strong organizational skills and ability to the do multitasking. Incumbent must have
analytical skills, oral and written communication ability in English language.
ADDITIONAL SELECTION CRITERIA:
1. Management will consider nepotism/conflict of interest, budget, and residency status in determining successful
candidacy.
2. Current employees serving a probationary period are not eligible to apply.
3. Current employees with an Overall Summary Rating of Needs Improvement or Unsatisfactory on their most recent
Employee Performance Report are not eligible to apply.
4. Applicants for the position must meet the required qualifications as advertised in the vacancy announcement.
5. Current employees who have voluntarily reassigned/promoted from one position to another are not eligible to apply
within six months from the effective date of the reassignment/promotion.
6. Current employees who have received any job related training are not eligible to apply in another section/agency
within six months from the effective date of the training.
7. Candidates need to indicate on the Application for Employment if any family member is working in the U.S.
Mission, Pakistan and, if so, in which section they are employed.
8. U. S. Mission Pakistan will not bear any travel expenses for testing, interviews, pre-employments clearances (if
selected) or relocating for joining.
TO APPLY:
Interested applicants must submit their duly completed DS-174 (Application for Employment as LE Staff). Applications
should be forwarded on the following email/mailing address. Applicants should clearly mark the position title or/and
vacancy announcement number they are applying for on the envelope. Applications can also be submitted by email at
FSNIslamabad@usaid.gov. While submitting through email, the Vacancy Announcement Number (e.g. 12-158) must
be mentioned in the subject line.
