JOB PURPOSE
•To offer an efficient and effective management and office service of a very private and responsible nature to the Business Assistant.
•This involves considerable contact with and link with inner and exterior stakeholders and regular exposure to private details.
QUALIFICATIONS & EXPERIENCE
•Unless the obligatory can demonstrate that he/she has acquired the necessary skills through practical details.
•A diploma in current administration / office or equivalent degree is necessary.
•At least 3 years’ practical details as a Person Manager is necessary. Experience operating in a property and company secretariat atmosphere will be an benefits.
•Previous practical details in a very compelled atmosphere with high volume recovery and a focus on quality will be preferred.
KEY ACCOUNTABILITIES
•Secretarial obligations.
•Administrative and office solutions may include amongst other tasks.
•Arranging events. Arrange places for events of the Business Assistant as and when necessary.
•Compiling times and guaranteeing that records is prepared and produced prior to contract dates.
•Managing and sending the internal/incoming and external/outgoing emails and other correspondences.
•Co-ordinating the flow of details in the workplace of the Business Assistant. Planning travel and accommodation for the retail personnel.
•Screening and controlling all calls and messages of the Business Assistant.
•Receive, open and sort all inbound email so that a history of all email gotten is available.
•Acknowledge all inbound email, duplication appropriate others, reference the interaction and capture on the Papers Following Program and then file messages for simple collection.
•Prepare set up response and memorandums on behalf of the Business Assistant.
•Coordinate posting and/or delivery of inner and exterior messages and adhere to up to guarantee email is delivered to intended people within the necessary timeframes.
•Follow up on awaiting / superb matters and history all actions taken on the Papers Following Program.
•Type up minutes of events, memorandums, letters and any other records as may be necessary within the set expectations and guidelines and guarantee that these are free of problems and that the records are completed within agreed timeframes.
•Maintain details processing and preserving system for the department to guarantee option records when necessary and proper and expert documentation. Provide Business Assistant and staff with records when expected. Retrieval of records as and when necessary.
•Maintain a good image of the workplace and guarantee that visitors are gotten in an experienced manner.
•Ensure that the Business Assistant is provided with management and office solutions timely and efficiently.
•Manage time and record obligations to guarantee accessibility and availableness for verified invitations.
•Assist with the planning of EXCO and/or panel events and strategies thereof in the absence of the other Departmental Person Staff.
•Assist with the system and syndication of meeting packs/documents.
•Registry and office obligations.
KNOWLEDGE & SKILLS
•Excellent details of expression processing. Extensive practical details of MS Office (incl. MS Phrase, PowerPoint and Excel) and Windows.
•Sound details of current administration principles, expectations and processes.
•Archiving and processing systems.
•Client’s policies and procedures.
•Knowledge of appropriate Acts would be an benefits.
•Time management.
•Attention to detail.
Email: nondumiso@zibuse.co.za
•To offer an efficient and effective management and office service of a very private and responsible nature to the Business Assistant.
•This involves considerable contact with and link with inner and exterior stakeholders and regular exposure to private details.
QUALIFICATIONS & EXPERIENCE
•Unless the obligatory can demonstrate that he/she has acquired the necessary skills through practical details.
•A diploma in current administration / office or equivalent degree is necessary.
•At least 3 years’ practical details as a Person Manager is necessary. Experience operating in a property and company secretariat atmosphere will be an benefits.
•Previous practical details in a very compelled atmosphere with high volume recovery and a focus on quality will be preferred.
KEY ACCOUNTABILITIES
•Secretarial obligations.
•Administrative and office solutions may include amongst other tasks.
•Arranging events. Arrange places for events of the Business Assistant as and when necessary.
•Compiling times and guaranteeing that records is prepared and produced prior to contract dates.
•Managing and sending the internal/incoming and external/outgoing emails and other correspondences.
•Co-ordinating the flow of details in the workplace of the Business Assistant. Planning travel and accommodation for the retail personnel.
•Screening and controlling all calls and messages of the Business Assistant.
•Receive, open and sort all inbound email so that a history of all email gotten is available.
•Acknowledge all inbound email, duplication appropriate others, reference the interaction and capture on the Papers Following Program and then file messages for simple collection.
•Prepare set up response and memorandums on behalf of the Business Assistant.
•Coordinate posting and/or delivery of inner and exterior messages and adhere to up to guarantee email is delivered to intended people within the necessary timeframes.
•Follow up on awaiting / superb matters and history all actions taken on the Papers Following Program.
•Type up minutes of events, memorandums, letters and any other records as may be necessary within the set expectations and guidelines and guarantee that these are free of problems and that the records are completed within agreed timeframes.
•Maintain details processing and preserving system for the department to guarantee option records when necessary and proper and expert documentation. Provide Business Assistant and staff with records when expected. Retrieval of records as and when necessary.
•Maintain a good image of the workplace and guarantee that visitors are gotten in an experienced manner.
•Ensure that the Business Assistant is provided with management and office solutions timely and efficiently.
•Manage time and record obligations to guarantee accessibility and availableness for verified invitations.
•Assist with the planning of EXCO and/or panel events and strategies thereof in the absence of the other Departmental Person Staff.
•Assist with the system and syndication of meeting packs/documents.
•Registry and office obligations.
KNOWLEDGE & SKILLS
•Excellent details of expression processing. Extensive practical details of MS Office (incl. MS Phrase, PowerPoint and Excel) and Windows.
•Sound details of current administration principles, expectations and processes.
•Archiving and processing systems.
•Client’s policies and procedures.
•Knowledge of appropriate Acts would be an benefits.
•Time management.
•Attention to detail.
Email: nondumiso@zibuse.co.za
| Company: | Zibuse Staffing Solutions | ||
| Contact: | Dudu, Mapule, Badelisile | ||
| Phone: | 011 465 9477 |
